• Technology Resources Staff Acceptable Use Agreement

    Updated 4/18/2024

    In support of Mukilteo School District Board Policy 2314 and Procedures 2314P, this Acceptable Use Agreement (AUA) is the terms of agreement for use of any Technology Resource. Technology is defined as, but not limited to, computers, applications, software, video conferencing systems, interactive displays, scanners, cameras, printers, wired and wireless networks, and internet access. 

    More information on the below can be found in the Cross Reference list at the bottom of this page. 

    1. Technology Support - Support is available by submitting a ticket through Incident IQ or calling the MSD Service Desk.

    2. Privacy and Security

    1. Account Access and Passwords - Never share your account or passwords with anyone, including other staff members and substitutes. Do not write down your district passwords. Technology Services will never ask for your passwords.
    2. Student DataInformation/data pertaining to a student, except Directory Information (Student Records Procedure 3600P), is considered confidential information and should not be released without authorization. Do not load any student information into an online application or service without getting the application or service reviewed by the Business Office.
    3. Personal Information – Do not share personal information with people you do not know. 

    3. District Issued Devices - If you are issued District equipment (e.g., laptop, device) you accept responsibility for the physical security of the device and the protection of the confidential and/or sensitive information that could be stored on it. The employee agrees to abide by the following guidelines for the protection of assigned district-owned devices:  

    1. Keep equipment in a safe and secure location and do not leave portable devices unattended in vehicles or public places;
    2. Devices should be locked ( + L) when not in use to protect student and staff privacy and information;
    3. Lost or stolen equipment should be reported immediately to the appropriate police municipality, your supervisor and the MSD Service Desk. You must also submit an Incident Report to the Business Office, including a copy of the police report.
    4. Equipment shall be returned to Technology Services in the same condition, with accessories, as it was received;
    5. Do not place any stickers, decals, paint, etc. on District equipment;
    6. Personal devices should not be used for district business except to support multi-factor authentication or cloud-based services such as email.

     

    4. Usage MonitoringThe District has provided Technology Resources solely for District educational and business purposes. The District reserves the right to monitor, inspect, and/or copy information about the contents and usage of the device, internet, user files and documents, user applications, and electronic communications without prior notice. 

     

    5. Public Records – State and local agencies (including public school districts) are subject to the Public Records Act RCW 42.56. A “public record” includes any writing (digital and physical) containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. 

     

    6. Copyright Compliance - Materials that are copyrighted require written permission of the copyright owner before use. However, the duplication and distribution of materials for educational purposes is permitted when such duplication and distribution falls within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC) and content is cited appropriately.  

     

    7. Discipline – Inappropriate use of Technology Resources may result in disciplinary actions up to and including removal of access to Technology Resources or termination of employment. 

     

    Cross-References: