Technology Resources, Internet Safety, and Acceptable Use - Procedures - 2314-P
K-20 Network Acceptable Use Guidelines/Internet Safety Requirements
These procedures are written to support the Technology Resources Policy of the Board of Directors and to promote positive and effective digital citizenship among students and staff. Digital citizenship includes the norms of appropriate, responsible, and healthy behavior related to current technology use. Successful, technologically fluent digital citizens recognize and value the rights, responsibilities, and opportunities of living, learning, and working in an interconnected digital world. They cultivate and manage their digital identity and reputation and are aware of the permanence of their actions in the digital world.
Expectations for student and staff behavior online are no different from face-to-face interactions.
For this procedure, technology is defined as, but not limited to, computers, tablets, applications, software, video conferencing systems, interactive displays, scanners, cameras, wired and wireless networks, and Internet access.
Use of Personal Electronic Devices
In accordance with all District policies and procedures, students and staff may use personal electronic devices (e.g., laptops, mobile devices, and e-readers) to further the educational and research mission of the District. School administrators will retain the final authority in deciding when and how students may use personal electronic devices on school grounds and during the school day. Absent a specific and articulated need (e.g., assistive technology), students do not have an absolute right to possess or use personal electronic devices at school.
All use of the technology must support education, research, be consistent with the mission of the District, and conform to federal, state, and local laws.
Acceptable technology resources use by District students and staff includes but is not limited to:
- Creation of files, digital projects, videos, web pages, and podcasts using network resources in support of education and research;
- Participation in blogs, wikis, bulletin boards, social networking sites, and groups, and the creation of content for podcasts, email, and webpages that support education and research;
- Publication or presentation of original educational material, curriculum-related materials, and student work;
- Staff use of the network for incidental personal use in accordance with all District policies and procedures;
- Diligent efforts to protect and conserve technology resources.
Unacceptable technology resources use by District students and staff includes but is not limited to:
- Personal gain, commercial solicitation, and compensation of any kind;
- Actions that disrupt the learning process, business operations, or results in liability or cost incurred by the District;
- Downloading, installing and use of games, audio files, video files or other applications for anything other than in the support of educational research;
- Support for or opposition to ballot measures, candidates, and any other political activity;
- Hacking, cracking, vandalizing, the introduction of malware, including viruses, worms, Trojan horses, time bombs, and changes to hardware, operating systems, software, applications and monitoring tools;
- Unauthorized access to other District computers, networks, and information systems;
- Action constituting harassment, intimidation or bullying, including cyberbullying, hate mail, defamation, discriminatory jokes, and remarks. This may also include the manufacture, distribution, or possession of inappropriate digital images;
- Information posted, sent, or stored online that could endanger others (e.g., personal information, bomb construction, drug manufacturing);
- Accessing, uploading, downloading, storage and distribution of obscene, pornographic, or sexually explicit material;
- Connecting any personal electronic device (e.g., personal printer, gaming console, etc.) to the District wired network;
- Attaching unauthorized devices (e.g. smart speaker, video recording device, etc.) to the District wired or wireless network. Personal devices will never be connected to the wired network. Any such device will be confiscated, and additional disciplinary action may be taken. Questions regarding authorized devices should be made to the Director of Technology Operations;
- Any unlawful use of the District network, including but not limited to stalking, blackmail, violation of copyright laws, and fraud.
The District will not be responsible for any damage suffered by any user, including but not limited to, loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by their own negligence or any other errors or omissions. The District will not be responsible for unauthorized financial obligations resulting from the use of, or access to, the District's computer network or the Internet.
Personal Information and Inappropriate Content:
- Students and staff should not reveal personal information, including a home address and phone number on web sites, blogs, podcasts, videos, social networking sites, wikis, email, or as content on any other electronic medium;
- Students and staff should not reveal personal information about another individual on any electronic medium without first obtaining permission;
- No student pictures or names can be published on any public class, school, or District website unless the appropriate permission has been obtained according to District policy;
- If students encounter dangerous or inappropriate information or messages, they should notify the appropriate school authority; and
- Students should be aware of the persistence of their digital information, including images and social media activity, which may remain on the Internet indefinitely.
Filtering and Monitoring
Filtering software is used to block or filter access to visual depictions that are obscene and all child pornography in accordance with the Children's Internet Protection Act (CIPA). Other objectionable, or non-District related, material could be filtered. The determination of what constitutes "other objectionable” material is a local decision.
- Filtering software is not 100 percent effective. While filters make it more difficult for objectionable material to be received or accessed, filters are not a solution in themselves. Every user must take responsibility for their use of the network and the Internet and avoid objectionable sites;
- Any attempts to defeat or bypass the District's Internet filter, monitoring tools, or conceal Internet activity are prohibited (e.g., proxies, https, special ports, modifications to District browser settings, and any other techniques designed to evade filtering or enable the publication of inappropriate content);
- Email inconsistent with the educational and research mission of the District will be considered Spam and blocked from entering District email boxes;
- The District will provide appropriate adult supervision of Internet use while students are in class. The first line of defense in controlling access by minors to inappropriate material on the Internet is deliberate and consistent monitoring of student access to District devices;
- Staff members who supervise students, control electronic equipment, or have occasion to observe student use of said equipment online, must make a reasonable effort to monitor the use of this equipment to assure that student use conforms to the mission and goals of the District;
- Staff must make a reasonable effort to become familiar with the Internet and to monitor, instruct, and assist effectively;
- The District may monitor student use of network, Internet, and applications, including when accessed on students' personal electronic devices.
Internet Safety Instruction
All students will be educated about appropriate online behavior, including interacting with other individuals on social networking websites, in chat rooms, and cyberbullying awareness and response:
- Age-appropriate materials will be made available for use across grade levels; and
- Training on online safety issues and materials implementation will be made available for administration, staff, and families.
Downloading, copying, duplicating, and distributing software, music, audio files, movies, images, or other copyrighted materials without the specific written permission of the copyright owner is generally prohibited. However, the duplication and distribution of materials for educational purposes is permitted when such duplication and distribution falls within the Fair Use Doctrine of the United States Copyright Law (Title 17, USC) and content is cited appropriately. Copyright Compliance details are covered in Board Policy 2312 and Procedure 2312-P.
Ownership of Work
All work completed by employees as part of their employment will be considered property of the District. The District will own any and all rights to such work including any and all derivative works, unless there is a written agreement to the contrary.
All work completed by students as part of the regular instructional program is owned by the student as soon as it is created, unless such work is created while the student is acting as an employee of the school system or unless such work has been paid for under a written agreement with the school system. If under an agreement with the District, the work will be considered the property of the District. Staff members must obtain a student's permission prior to distributing their work to parties outside the school.
Network Security and Privacy
Passwords are the first level of security for a user account. System logins and accounts are to be used only by the authorized owner of the account for authorized District purposes. Students and staff are responsible for all activity on their account and must not share their account password.
The following procedures are designed to safeguard network user accounts:
- Change passwords according to District policy;
- Do not use another user's account;
- Do not insert passwords into email or other communications;
- If you write down your user account password, keep it in a secure location;
- Do not store passwords in a file without encryption;
- Do not use the "remember password” feature of Internet browsers; and
- Lock the screen or log off if leaving the computer.
Student Data is Confidential
User Created, Accessed, and Stored Data - No Expectation of Privacy
The District provides technology resources as tools for education, research, and operations in support of the District's mission. The District will make use of industry standards data protection methods to protect and safeguard access to sensitive student and staff data. The District reserves the right to monitor, inspect, copy, review, and store, without prior notice, information about the content and usage of:
- The District network, including when accessed on students' personal electronic devices and on devices provided by the District, such as desktops, laptops, and tablets;
- User files and disk space utilization;
- User applications and bandwidth utilization;
- User document files, folders and electronic communications;
- Internet access; and
- Any and all information transmitted or received in connection with network and email use.
No student or staff user should have any expectation of privacy when using the District's technologies. The District reserves the right to disclose any electronic messages to law enforcement officials or third parties as appropriate. All documents are subject to the public records disclosure laws of the State of Washington.
Educational Applications and Programs
The District has adopted certain online and offline applications for student and staff use in support of learning and District operations. Examples of these applications include Microsoft Office 365, Google Workspace, Skyward Qmlativ, Schoology, and other instructional or operational related resources.
Archive and Backup
Backup is made of all District email correspondence for purposes of public disclosure, business continuity, and disaster recovery. Barring power outage or intermittent technical issues, staff and student files are backed up regularly. Refer to the District retention policy for specific records retention requirements.
All users of the District's technology resources are required to comply with the District's Board Policy, Procedures, and other agreements (e.g., laptop care, checkout) Violation of any of the conditions of use explained in the above could be cause for disciplinary action, including alternative non-technology based assignments, suspension or expulsion from school, and/or suspension or revocation of technology access privileges.
April 21, 1998
Revised: August 3, 1999
Revised: September 30, 1999
Revised: August 12, 2008
Revised: March 28, 2012
Revised: April 20, 2015
Revised: September 19, 2023