The District shall maintain student records necessary for the educational guidance and/or welfare of students, for orderly and efficient operation of schools and as required by law. All information related to individual students shall be treated in a confidential and professional manner and shall only be released to third parties consistent with State and federal law.
The District will retain records in compliance with the current, approved versions of the Local Government General Records Retention Schedule (CORE) and the School Districts and Educational Service Districts Records Retention Schedule, both of which are published on the Secretary of State's website at: https://www2.sos.wa.gov/archives/recordsmanagement/managing-state-agency-records.aspx.
Student records are the property of the District but shall be available in an orderly and timely manner to students and parent(s)/guardian(s). A parent/guardian or adult student may challenge any information in a student record believed inaccurate, misleading or in violation of the privacy or other rights of the student.
Student records shall be forwarded to other school agencies upon request. A high school student may grant authority to the District which permits prospective employers to review the student's transcript. Parental/guardian or adult student consent shall be required before the District may release student records other than to a school agency or organization, except as otherwise provided by law.
The Superintendent shall establish procedures governing the content, management and control of student records.
Cross References:
Legal References:
20 U.S.C. § 1232g Family Education Rights and Privacy Act
CFR 45, Part 99 Family Education Rights and Privacy Act Regulations
RCW 28A.230.120 High school diplomas — Issuance — Option to receive final transcripts — Notice
RCW 28A.230.180 Educational and career opportunities in the military, student access to information on, when
RCW 28A.635.060 Defacing or injuring school property--Liability of parent or guardian
RCW 40.24.030 Address Confidentiality Program-- Application--Certification
RCW 70.02 Medical records--health care information access and disclosure
WAC 180-52-025 Pupil tests and records--Pupil personnel records--School district policy in writing
WAC 180-57 Secondary education--standardized high school transcript
WAC 246-100-166 Immunization of child care and school children against certain vaccine-preventable diseases
Adoption Date: July 20, 1998
Revised: April 21, 2008
Revised: November 14, 2022
