Student Fund Raising Activities - Procedures - 3530-P

Mukilteo School District
Students - Series 3000
Student Fund Raising Activities - Procedures - 3530-P

Guidelines for student fund-raising activities are as follows:

  1. A copy of Mukilteo School District Policy and Procedures will be included in first day packets.

  2. Parents will be notified in advance of any fund-raising activities that may involve their son/daughter. Parents will always have the option to exclude their son/daughter from fund-raising activities.

  3. The principal will approve all fund-raising activities in advance.

  4. The fund-raising activity must be such that it is not likely to create a poor public relations image.

  5. Fund-raising activity efforts must not interfere with the educational program.

  6. Door-to-door is defined as physically going beyond a student's residence to community homes.

  7. Fund-raising activities conducted by associated student bodies or sub-groups thereof must conform to all regulations, policies, procedures and guidelines applicable to ASB accounting. Expenditures of all ASB funds must be approved by the ASB.

  8. Fund-raising activities by student groups for private purposes are permitted under the following conditions:
    1. Such funds are used for scholarships, student exchange or for contribution to non-profit (501(c)(3)) or governmental organizations;
    2. No funds may be raised to assist a campaign for election of a person to an office or to promote or oppose any ballot proposition;
    3. Prior to solicitation of such funds notice is given that identifies the intended purpose of the fundraiser and states that the proceeds will be held in trust by the School District exclusively for the intended purposes;
    4. The School District will be reimbursed at the federal indirect rate for its costs in handling these private moneys; and
    5. Such funds are subject to all regulations, policies, procedures and guidelines applicable to all School District funds and will be disbursed only for the intended purpose of the fundraiser.

  9. Fund-raising activities conducted by outside groups must not involve the official student body organizations and must not utilize District equipment, materials, supplies or staff. Facilities may be used per Board Policy 4330 - Use of School Facilities.

    Any non-school organizations, including PTAs and Booster groups, hosting bingo and/or a raffle as a fundraiser, in a District facility, must comply with the Washington State Gambling Commission rules. The Gambling Commission has very strict rules and regulations governing the hosting of these activities as fundraisers. If a school PTA or Booster group plans to host these activities, be sure they contact the State PTA and/or the Gambling Commission for this information. Any non-school organization hosting a fundraiser must complete the District Facility Use Application.

    Auctions are not considered games of chance under state law and the Gambling Commission does not regulate these activities.

    1. Sales of goods (candy, T-shirts, etc.), magazines, apples (if maintained in cold storage),
    2. Car washes, school supplies, rummage and garage sales, pancake breakfasts, spaghetti dinners,
    3. Paper drives, bottle drives, etc. that do not interfere with the school day,
    4. Carnivals when organized and supervised by the school and/or the recognized parent group,
    5. Skating and bowling parties provided there is adequate supervision and liability protection,
    6. Bandathons, bikeathons, and walkathons,
    7. Events including physical activities by outside groups if liability insurance for participants and facilities is included in the contract,
    8. Talent, variety, musical, and drama productions (after school hours), and
    9. Dances.Allowable fund-raising activities:

  10. Non-allowable fundraising activities:

    Schools are not allowed to sponsor raffles or bingo as fundraisers. (See Section I). Games such as bingo are permitted only when no monetary exchange takes place. For example, bingo can be used as an icebreaker at a parent involvement event when there is no charge to play and any prizes given are donated by parents or businesses in the community.

July 20, 1998
Revised: February 22, 1999
Revised: November 13, 2001
Revised: January 19, 2005