Food and Beverage Consumption Not Connected With Approved Travel - Procedures - 7325-P

Mukilteo School District
Financial Management - Series 7000
Food and Beverage Consumption Not Connected With Approved Travel - Procedures - 7325-P

Ceremonies, Dedications and Open Houses: Reasonable expenses associated with ceremonies and/or dedications are permitted provided that the events have been authorized by the Board and serve a public purpose.

Meetings, Study Sessions, Training Sessions: Food and nonalcoholic beverages may be served on District property at District expense when a meeting, study session, training session or hearing continues through normal mealtime hours and will facilitate the continuance of the session with minimum disruption. Expenses for food and beverage must be reasonable and serve a public purpose. Participants will be restricted to officers, staff members, students, volunteers, or advisory committee members who might otherwise be entitled to actual monetary payment. Snacks and nonalcoholic beverages of a nominal nature may be provided at meetings, study or training sessions when such occur during non-mealtime hours. All expenditures must be properly documented consistent with Board policy.

Reasonable expenses for food and nonalcoholic beverages consumed off District premises may be reimbursed to officers and staff members who are:

  • Engaged in collective bargaining sessions, or
  • Attending community, government or civic functions in their official capacity and as a representative of the District, or
  • Supervising students engaged in Associated Student Body activities.

Exceptions to these procedures will have prior written approval of the Superintendent.

Prior to initiating any purchases with federal funds, the responsible administrator will document that the procurement complies with the requirements set forth by the Office Of Management and Budget (OMB); CFR Part 225 OMB Circular A-87 and Part 220 OMB Circular A-21

Revised: December 19, 2014
January 12, 1998
Revised: March 1, 2011
Revised: June 18, 2013