District Fundraising - Procedures - 7231-P
District fundraising programs for students will: (1) further K-12 education; (2) provide educational experiences; and/or (3) address local funding obligations that support the educational mission of the District and/or promote the effective, efficient, or safe management and operation of the District. The purpose or use of such programs will be consistent with the policies and programs of the District.
Proposals for District fundraising programs will be reviewed and approved in advance by the Superintendent (or designee) to ensure compliance with the following procedures. The Superintendent (or designee) will make all compliance determinations.
Note: The attached "Application for Fundraising Activity in a General Fund Account" form must be completed for activities listed in Sections C, D and E.
- Any fundraising program charging fees will satisfy the following criteria:
- Fees for persons attending or participating in such programs will only be charged when attendance or participation is optional, not mandatory;
- Students will not be charged a fee to enroll in a curriculum-based activity that involves a District fundraising program; and
- A program will not be created or continued that will require the allocation of District funds when program-specific resources are insufficient or exhausted.
- Any fundraising program characterized as a “business enterprise” activity will satisfy the following criteria:
- For these purposes, “business enterprise” will be defined as any non‑Associated Student Body activity that sells goods or services for District-related purposes on an ongoing basis;
- Such “business enterprises” will sell products or services that are appropriate for the program’s educational purposes and/or promote the effective, efficient, or safe management and operation of the District;
- Such enterprises will not be created solely for commercial purposes;
- Such enterprises will purchase inventory in accordance with applicable District policy and/or practices; and
- A business enterprise program will not be created or continued that will require the allocation of District funds when program-specific resources are insufficient or exhausted.
- Any fundraising program using donated personal items or services for an auction and/or sale will satisfy the following criteria:
- Donated items or services must be free from health and/or safety hazards;
- Donated items or services must be given voluntarily by individuals or businesses; and
- Appropriate solicitation on the part of students, parents, or appropriate District personnel is permissible, but actions of students and parents cannot bind the District to any contractual obligations.
- Any fundraising program that requires contracting with a third-party vendor or promoter will satisfy the following criteria:
- The contract will further K-12 education and/or promote the effective, efficient, or safe management and operation of the District; and
- The District will enter into contracts consistent with District policies and with appropriate authorization of the Superintendent (or designee).
- Any fundraising program involving the production and/or sale of goods or services, such as a vocational education program, will satisfy the following criteria:
- The Superintendent (or designee) must authorize the sales of any goods produced and/or any services provided by the education program;
- The proceeds from the sales will be used to enhance or to expand the educational program(s), as determined by the Superintendent (or designee);
- To the extent required, all goods produced or services provided from an educational program will be assigned to (or owned by) the District; and
- Individual compensation for the sale of goods produced and/or for the services provided will not be permitted, except as authorized by the Superintendent (or designee), in accordance with applicable laws, District procedures, and/or practice.
- Any fundraising program selling surplus school personal property will satisfy the following criteria:
- Such programs will not violate applicable state law or school policy governing the sale, lease, or rental of surplus and obsolete school personal property;
- Such programs are permitted only as provided in RCW 28A.335.180; and
- Such programs follow the District’s policy for the disposal of surplus property, Board Policy No. 7251.
Schools are not allowed to sponsor raffles or bingo as fundraisers. The Washington State Gambling Commission has very strict rules and regulations governing the hosting of these activities as fundraisers.
Auctions are not considered games of chance under state law and the Gambling Commission does not regulate these activities.
September 28, 2004
Revised: December 20, 2004
Revised: January 19, 2005